Publish shared contacts

A contact in Faxart is personal by default. You can also publish a contact so it is shared with every user, which is useful for organization-wide fax destinations (a reference lab, a regional hospital, a billing office) that everyone sends to.

Personal vs published

• Personal: visible only to the user who created it.
• Published (shared): visible to all users, maintained centrally.

Published contacts are also the ones served to copiers as the always-available shared address book over LDAP. See Publish an address book to a copier.

Steps

1. Open Contacts.
2. Create or edit a contact and fill the directory fields (name, fax, email, phone, mobile, title, organization, department).
3. Mark it shared / published.
4. It now appears for every user, and in the shared book copiers can query.

Good to know

• Editing a published contact changes it for everyone, so it is an admin-style action; treat the shared list as shared infrastructure.
• The directory fields you fill here are the same ones a copier sees over LDAP, so keeping them complete improves scan-to-fax and scan-to-email on devices.

See also

• Publish an address book to a copier